Equipflow Billing Solutions

Watch

See how a claim turns into cash.

A 14-second look at what happens to every claim you send us, from the patient visit to the payment in your account.

Your practice

Equipflow

✓ Coded✓ Scrubbed✓ Submitted

Approved

Insurance payer

Animated demo

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Services

The full revenue cycle, handled by one team.

Pick a single service or hand us the whole cycle. Either way you get a dedicated account manager who knows your practice, your payers and your numbers.

CMS-1500 · UB-04 · 837P/837I

Medical billing & claim submission

Charge entry, claim scrubbing and electronic submission to Medicare, Medicaid and commercial payers, checked before it leaves our desk.

CPT · ICD-10-CM · HCPCS

Medical coding

Certified coders assign accurate codes and modifiers, and flag documentation gaps before they turn into denials or audits.

HCPCS L-codes · E-codes · CMN

DME billing

Durable medical equipment billing is our specialty: rentals and capped rentals, CMNs and DWOs, prior authorizations and DME MAC rules.

CARC · RARC · Appeals

Denial management

We work every denial, find the root cause, correct and resubmit or appeal, and fix the upstream issue so it does not repeat.

0–30 · 31–60 · 61–90 · 90+ days

A/R recovery

Aging claims followed up by phone and portal until they are paid or resolved, including old A/R other billers gave up on.

CAQH · PECOS · NPI

Credentialing & enrollment

Provider enrollment, payer contracting, CAQH maintenance and revalidations, tracked so nothing lapses.

270/271 · Prior auth

Eligibility & authorizations

Insurance verified and authorizations obtained before the visit or delivery, so you know what is covered up front.

Statements · Payment plans

Patient billing

Clear patient statements and a friendly help line for billing questions, so patients pay faster and complain less.

Days in A/R · Collection rate

Reporting & analytics

A monthly report in plain language: what was billed, what was collected, what is pending and what we are doing about it.

How it works

From patient visit to payment, step by step.

This is the path every claim takes with us. Each stage has a check, so problems get caught where they are cheapest to fix.

Verify

Eligibility, benefits and prior authorization confirmed before service.

Capture & code

Charges entered and coded from your documentation by certified coders.

Scrub

Every claim checked against payer edits, NCCI rules and LCDs.

Submit

Clean claims sent electronically, usually within 24–48 hours.

Post & follow up

ERAs posted, underpayments flagged, denials worked and appealed.

Report

Monthly review of collections, A/R aging and next actions with you.

Specialties

Billing for the practices and suppliers we know best.

Every specialty has its own codes, modifiers and payer quirks. We match you with billers who already work in yours.

DME suppliers Orthotics & prosthetics Internal medicine Family practice Cardiology Orthopedics Physical therapy Behavioral health Podiatry Pain management Urgent care Laboratories Radiology Home health Pharmacy Multi-specialty groups

A named account manager

One person who answers your calls, knows your practice and owns your results.

HIPAA-first security

Signed BAA, encrypted file exchange, role-based access and staff trained on PHI handling.

Full transparency

You keep access to your own systems and see every claim, payment and adjustment we touch.

Easy switch-over

We handle the transition from your current biller or in-house team without a gap in submissions.

95%+First-pass clean claim rate we aim for

<35Days in A/R we work toward

24–48hTypical claim submission time

100%Of denials reviewed and worked

These are the targets we manage every account to and report on monthly.

FAQ

Common questions

How do you charge for billing services?

Most clients pay a small percentage of what we actually collect, so we only earn when you get paid. Flat-fee plans are available for some services like credentialing. We will quote you after a free review of your current billing.

Do you work with my EHR or practice management software?

Yes. We work inside the system you already use, whether that is a common cloud EHR, a DME-specific platform, or something your practice has used for years. If you do not have one, we can recommend options.

Can you take over old, unpaid claims?

Yes. A/R recovery is a core service. We review your aging report, sort claims by what can still be collected and start follow-up right away.

Is my patient data safe with you?

We sign a Business Associate Agreement with every client, use encrypted file transfer, and limit access to the staff assigned to your account.

Do you only work with practices in New York?

Our office is in Jamaica, Queens, but we bill for providers and suppliers across the United States and work with Medicare, Medicaid and commercial payers in every state.

Every claim filed clean. Every dollar followed through.